Administrative Support Assistant Internship at the Applied Research Lab (ARL)
This organization's SkillBridge MOU expires October 5, 2025. This program may no longer be active if the organization does not renew.
All administrative functions, which include a wide variety of business and financial operations, directly supporting on-site/off-site non-tenure faculty, research engineers, and staff, for the Materials, Manufacturing, and Sustainment Office (MMSO).
ABOUT THE JOB
• Assist with planning, organizing, coordinating, and facilitating daily office activities, which include various communications, calendar maintenance, travel arrangements, expense reports, and purchases• Greet internal and external visitors, assign badges, and process visitor requests, ensuring security guidelines and requirements are followed• Provide support for a wide variety of meetings (scheduling rooms, preparing agendas/meeting materials, oversight of meeting logistics including audio-visual setups, security, refreshments, and vendor-delivered meals)• Maintain inventory and order/purchase office supplies; arrange for equipment/maintenance; process work orders for facilities repairs/needs; process shipping, tracking, and receiving of documents and packages• Assist in the preparation of reports and memorandum and handle classified information handling/maintaining confidential and/or sensitive material• Assist with administrative coverage in MMSO areas as needed• Ensure compliance with ARL and University policies and procedures
RESPONSIBILITIES
- Assist with planning, organizing, coordinating, and facilitating daily office activities, including communications, calendar maintenance, travel arrangements, expense reports, and purchases
- Greet internal and external visitors, assign badges, and process visitor requests while ensuring security guidelines and requirements are followed
- Provide support for a wide variety of meetings (scheduling rooms, preparing agendas/meeting materials, oversight of meeting logistics including audio-visual setups, security, refreshments, and vendor-delivered meals)
- Maintain inventory and order/purchase office supplies; arrange for equipment/maintenance; process work orders for facilities repairs/needs; process shipping, tracking, and receiving of documents and packages
- Assist in the preparation of reports and memorandum and handle classified information handling/maintaining confidential and/or sensitive material
QUALIFICATIONS
- High school diploma or GED
- Minimum two years of related experience
- Candidate will be subject to a government security investigation and must obtain and maintain a clearance at the secret level or higher
- Candidate must be a U.S. citizen
- Employment with ARL will require successful completion of a pre-employment drug screen
ADDITIONAL ELIGIBILITY
This position can be filled at multiple levels depending on the successful candidate’s education, and experience. Minimally requires a high school diploma or GED with a minimum two years of related experience. Other requirements include:• Candidate will be subject to a government security investigation and will be required to obtain and maintain a clearance at the secret level or higher• Candidate must be a U.S. citizen to apply• Employment with ARL will require successful completion of a pre-employment drug screen
OTHER
If you are interested in being considered for this SkillBridge Internship opportunity at Penn State University, please complete this interest form for service members: https://forms.office.com/r/SMbv7jfM05