Accounting Coordinator Key Purpose: At ISS Guckenheimer, we rely on financial systems to drive our business forward. The accounts payable (AP) department keeps that system running smoothly by managing cash flow and paying vendors and suppliers. We are searching for a skilled financial specialist to join our AP team to help process, track, and record payments in an accurate, efficient, and timely manner. The Accounting Coordinator will have a daily, ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners.
ABOUT THE JOB
Success Criteria• Analytical skills: You will need to be able to look at numbers and analyze them to find areas where costs can be saved• Computer skills: Being proficient in computers is essential, as most of the duties of an accounts payable specialist are performed using computer software• Attention to detail: You will be required to analyze reports and be able to pay attention to minor accounting details, data, and expenses• Communication skills: Since you will be working with suppliers directly, you must have good listening and communication skillsObjectives of this role• Strengthen and grow relationships with vendors and suppliers through timely payments• Assist in streamlining and improving the accounts payable process• Exercise integrity and confidentiality in financial reporting• Comply with national and local financial regulationsKey Accountabilities• Responsible for processing invoices through our 3rd party invoicing system• Obtain and research vendor statements, providing payment information or requesting invoices as needed• Communicate requirements to vendors operating outside of the AP Standard invoice submission rules• Assign AP Inquiries tickets through the HappyFox system to the appropriate individual• Respond timely to AP inquiries, from both inside and outside of the organization via HappyFox ticketing system and/or email• Work collaboratively with various departments to provide invoice and payment details• Special projects as assignedRequired skills and qualifications• High school diploma or equivalent• Intermediate- Advanced Microsoft Excel skills• Understanding of basic principles of finance, accounting, and bookkeeping• Superb time management skills and detail orientation• Ability to maintain confidentiality of company and partner informationPreferred skills and qualifications• Associate degree or equivalent• Strong mathematical skills• Experience in accounts payable (or accounts receivable)• Experience with accounting software and online platformsPhysical Demands & Work Environment• Prolonged periods of sitting at a desk and working on a computer• Must be able to lift up to 15 pounds at a time as neededHSEQ Compliance: All employees must adhere to Health, Safety, Environment, and Quality (HSEQ) policies and procedures to ensure a safe and compliant work environment. This includes following safety protocols, maintaining environmental responsibility, and upholding quality standards in all tasks. Employees are expected to actively participate in HSEQ training and report any potential hazards or compliance concerns.
RESPONSIBILITIES
- Responsible for processing invoices through our 3rd party invoicing system
- Obtain and research vendor statements, providing payment information or requesting invoices as needed
- Communicate requirements to vendors operating outside of the AP Standard invoice submission rules
- Assign AP Inquiries tickets through the HappyFox system to the appropriate individual
- Respond timely to AP inquiries, from both inside and outside of the organization via HappyFox ticketing system and/or email
- Work collaboratively with various departments to provide invoice and payment details
- Special projects as assigned
QUALIFICATIONS
- High school diploma or equivalent
- Intermediate- Advanced Microsoft Excel skills
- Understanding of basic principles of finance, accounting, and bookkeeping
- Superb time management skills and detail orientation
- Ability to maintain confidentiality of company and partner information
- Associate degree or equivalent (preferred)
- Strong mathematical skills (preferred)
- Experience in accounts payable or accounts receivable (preferred)
- Experience with accounting software and online platforms (preferred)
OTHER
This is a hybrid role in San Antonio, TX.