Directorate of Resource Management

Leveraging strong analytical and problem-solving skills, ensures the establishment, tracking, and coordination of all Work Breakdown Structures (WBS) under the purview of the Budget Officer. Receivesand processes Military Interdepartmental Purchase Requests (MIPRs) through the Logistics Modernization Program (LMP). Accepts or rejects MIPRs based on funding availability and project requirementsand notifies relevant stakeholders about new funding allocations. Links WBS elements to both work authorization and cost accounting systems to ensure accurate tracking of project costs. ProcessesG-Invoicing procedures related to MIPRs. Analyzes workload, completed projects, and revises schedules and budgets to manage production costs and adapt to changing priorities. Analyzing schedules,resource availability, and material lead times to proactively identify potential delays. Regularly review production plans and schedules to identify potential conflicts, resource overloads, or unrealistictimelines. Ensure that WBSs accurately reflect the scope of work, including all necessary tasks, dependencies, and resource requirements. Close out completed WBSs promptly, verifying that all hoursworked, materials used, and associated costs are accurately recorded.

ABOUT THE JOB

Serves as Program Analyst responsible for a variety of functions in developing operating plans; negotiating, coordinating, and controlling funds and work authorizations; developing and executing operating budgets; evaluating and analyzing program objectives, policies, work operations, and progress; and providing technical guidance, recommendations, and information to depot operating managers.1. Performs analytical and evaluative work in determining cost effectiveness of Base Operations and accomplishment of program objectives. Devises appropriate methods for gathering and compiling information and data from automated systems, on-site investigations, and discussions with managers. Utilizes data to prepare program status reports, and budgetary and statistical reports. Analyzes program objectives, work progress, workload accomplishment against objectives, workload against resources, output against standards, to evaluate effectiveness in achieving program goals. Analyzes data to determine areas in which accomplishments meet or exceed objectives, areas where costs are excessive in relation to production, and the man-hours expended in relation to workload accomplished. Designs necessary aids (charts, spreadsheets, etc.) to assist management in efficient workflow design and productivity. Presents conclusions and recommendations to operating managers for use in assuring efficiency, economy and balance in the development and execution of ammunition operations. Participates in the negotiation of work authorization and project orders for services, materials, etc. as required to accomplish specified missions of the depot. Collects and prepares data for performance review meetings and presents to the Commander, CEA, Director, PM, and Division Chiefs. Prepares, coordinates, analyzes, and presents review and analysis (R&A) data. 30%2. Establishes, tracks, and coordinates all Work Breakdown Structures (WBS) under the purview of the Director. Establishes and maintains bid summary files. Receives Military Inter Department Purchas Request (MIPR) acceptance or non-acceptance notices from higher headquarters via the Logistics Modernization Program (LMP). Accepts or rejects MIPRs through LMP. Notifies those concerned of the availability of new funds. Loads WBS to both the work authorization and cost accounting files. Loads MIPRs in LMP and process all G-Invoicing procedures. Analyzes workload and completed projects, and revises schedules and apportioned funds to control production costs and to meet requirements of changing priorities and deadlines. Investigates and initiates action to prevent or alleviate delays arising from conflicting schedules, changes in work processes, non-availability of material, and other factors affecting production. Reviews plans and schedules to advise others of workload and resources status. Closes WBSs on a timely basis after ensuring that all hours, production and costs are included. Monitors WBSs from creation through execution and closing to final collections. Closes WBS on a timely basis. 25%3. Prepares internal instructions, procedures, guidelines, etc. concerning WRP and recommends required changes and adjustments to assure data captured in the system is accurate and complete.Receives the annual forecast of workload to be accomplished in logistics, base operations and miscellaneous programs areas. Coordinates internally generated forecasts of workload such as demil, renovation, supply, ammunition, receipt/issue, and base support, which unknown to higher headquarters. Resolves problems involved in master planning by negotiating directly with centralized customer workload and funding activity. Participates in long and short-range planning and provides workload information and resource requirements for work projects. Provides advisory service to implement and maintain the WPR program to support the analysis of cost/schedule performance and workload/workforce levels. 15%4. Researches and analyzes WBS data, WPR data, and workload/cost data from other sources to prepare a variety of reports including a wide range of logistics operations and special one-time reports. Prepares and submits monthly and quarterly management reports. Receives reports from proponents for analysis and provides charts. Prepares the revenue Direct and Indirect Labor Hours charts and reports, workload charts, and input data for metric charts. 15%5. Maintains financial records for the purpose of research and analysis. Records monthly the history of the past month's actual expenditures for use as a historical record for budget and business plan preparation and as a future reference. 5%6. Performs year-end closeout and carryover activity. Compares actual costs versus authorized costs. Makes corrections on outstanding errors. Identifies accruals that need to be made. Ensures accruals are cost and adjustments are made. Processes last minute requests for expenditures, receipts and (MIPR). Makes corrections as necessary. Identifies what funding will be carried over into the next fiscal year. Process MIPRs. Establishes BGAD MIPRs. Accepts customer MIPR, 1625s and other funding documents and process in G-Invoicing. 10

RESPONSIBILITIES

• Performs analytical and evaluative work in determining cost effectiveness of Base Operations and accomplishment of program objectives.
• Establishes, tracks, and coordinates all Work Breakdown Structures (WBS) under the purview of the Director.
• Prepares internal instructions, procedures, guidelines, etc. concerning WRP and recommends required changes and adjustments.
• Researches and analyzes WBS data, WPR data, and workload/cost data from other sources to prepare a variety of reports.
• Maintains financial records for the purpose of research and analysis, and performs year-end closeout and carryover activity.

QUALIFICATIONS

• Strong analytical and problem-solving skills.
• Ability to receive and process Military Interdepartmental Purchase Requests (MIPRs) through the Logistics Modernization Program (LMP).
• Capability to link WBS elements to both work authorization and cost accounting systems.
• Skills in analyzing workload, completed projects, and revising schedules and budgets.
• Experience in managing production costs and adapting to changing priorities.

ADDITIONAL ELIGIBILITY

Secret Security ClearanceConfidential Financial Disclose Report, OGE-450

TARGET MOCS

36B

OTHER

None