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WHAT YOU'LL DOCalendar ManagementManage and optimize the CEO's comprehensive calendar.Balance and prioritize the calendars of multiple leaders, demonstrating agility in adapting to shifting needs while ensuring accuracy and on-time delivery.Plan and execute seamless domestic and international travel for the CEO, anticipating and addressing their specific needs and preferences.Accompany the Executive on travel as required.Coordinate and support VIP engagements, both internally and externally.CommunicationsServe as the primary point of contact for internal and external communications on behalf of the CEO, especially concerning meetings.Analyze and interpret incoming information to identify gaps, and develop and disseminate communications that bridge these gaps between key stakeholders.Handle confidential communications with discretion and professionalism, demonstrating a deep understanding of company policies and executive perspectives.Communicate information clearly and efficiently, tailoring communication styles for diverse audiences.Relationship ManagementCultivate strong relationships within the immediate team and across departments, becoming a trusted partner to leaders by understanding team dynamics, priorities, and stakeholders.Facilitate seamless coordination on high-stakes projects by proactively managing relationships.Operate with discretion and independence to optimize processes, flag risks, and ensure the secure handling of sensitive information.Provide backup support to other administrative assistants as a member of the administrative team.Travel domestically and internationally as needed for the role.
REQUIRED QUALIFICATIONS3+ years of experience supporting fast-paced executive teams.Exceptional communication skills: Proven ability to write, speak, and interact effectively and professionally with high-level executives, clients, employees, and business associates, both internally and externally.Demonstrated discretion: Proven track record of handling confidential and sensitive information with utmost professionalism.Robust organizational and time management skills: Proven ability to multitask effectively, manage multiple priorities and individuals, and consistently deliver high-quality results with thorough follow-through.Expertise in international and domestic travel coordination.Experience interfacing with Board of Directors, investors, and external executives.Proven experience in planning and executing VIP events.Mastery of managing and optimizing complex, high-volume calendars.Detail-oriented with a systematic approach: Proficient in implementing and utilizing functional systems for work management (e.g., Asana, bullet-journaling).Advanced skills in Microsoft Office Suite and Slack.Completed Undergraduate Degree U.S. Person status is required due to access to export-controlled data.
PREFERRED QUALIFICATIONSProblem solving and very strong analytical skill capabilities.Successfully supported multiple leaders in the past.Worked in a hard tech startup or similar environment.Excellent attention to detail and accuracy.Experience with end-to-end project management.Strong organizational and time management skills.Success in this role is looking outside the box, ability to fill the gap between comms, flexibilityFast Paced Tech Company experience
This role is open to both full time applicants, or as a SkillBridge to potential full time.
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