Human Resources Administrative Assistant

Human Resources Administrative Assistant will be managing the calendars of the two head of the department (internally known as Co-VPs of People and Culture) and supporting the HR Generalists in answering general inquiries, managing our ticketing system ( Happyfox), preparing presentations and assisting with research. They will collaborate with the team in communicating and managing company guidelines surrounding HR benefit programs, recruiting, onboarding, employee handbook and operational HR needs.

ABOUT THE JOB

HR Administration & Communication● Provide seamless calendar management for the Co-VPs of People & Culture● Perform general clerical duties, including answering phone calls, responding to emails, and managing correspondence via email and our ticketing system, HappyFox● Transcribe notes and documents accurately● Develop relationships with internal administrative staff to facilitate meeting planning and scheduling appointments● Manage, organize and respond to tickets in HappyFox● Develop and manage any presentations needed for the Head of HR● Support with offboarding and onboarding, and transfer/promotions process such as accounts creation and communications● Provide administrative support to staff members as needed

RESPONSIBILITIES

• Provide seamless calendar management for the Co-VPs of People & Culture
• Perform general clerical duties, including answering phone calls, responding to emails, and managing correspondence via email and our ticketing system, HappyFox
• Transcribe notes and documents accurately
• Develop relationships with internal administrative staff to facilitate meeting planning and scheduling appointments
• Manage, organize and respond to tickets in HappyFox
• Develop and manage any presentations needed for the Head of HR
• Support with offboarding and onboarding, and transfer/promotions process such as accounts creation and communications
• Provide administrative support to staff members as needed

ADDITIONAL ELIGIBILITY

None

TARGET MOCS

All MOCs

ELIGIBLE SERVICE BRANCHES

All Services

PROGRAM COST

$0.00

OTHER

None