DOW Skillbridge-City Secretary Internship

The City Secretary's office is the official keeper of the City's records and the hub for City Council meetings, elections and public information. This internship gives a transitioning service member hands-on experience in local government administration. Military skills in administration, records, compliance and attention to detail transfer directly to this work.

ABOUT THE JOB

Duties and learning objectivesUnder the direction of the City Secretary, the intern will learn and assist with:• City Council meetings: preparing agendas and packets, posting notices under the Texas Open Meetings Act, attending meetings and drafting minutes.• Records management: filing, indexing and retaining City records under the City's retention schedule and Texas State Library and Archives Commission (TSLAC) rules.• Public information requests: logging, tracking and helping respond to requests under the Texas Public Information Act.• Ordinances and resolutions: recording, attesting support and maintaining the City's official ordinance and resolution books.• Municipal elections: helping with election calendars, candidate filings, notices and canvass documents under the Texas Election Code.• Permits and licenses: processing applications and maintaining related records as assigned.• Customer service: assisting residents at the front counter and by phone, and routing questions to the right department.• Special projects: digitizing records, updating procedures and supporting other City Hall administrative work.

RESPONSIBILITIES✨

• Preparing agendas and packets, posting notices under the Texas Open Meetings Act, attending City Council meetings and drafting minutes.
• Filing, indexing, and retaining City records under the City's retention schedule and Texas State Library and Archives Commission rules.
• Logging, tracking and helping respond to public information requests under the Texas Public Information Act.
• Recording, attesting support and maintaining the City's official ordinance and resolution books.
• Assisting with municipal elections including election calendars, candidate filings, notices, and canvass documents under the Texas Election Code.
• Processing permits and licenses applications and maintaining related records.
• Assisting residents at the front counter and by phone, and routing questions to the appropriate department.
• Supporting digitization of records, updating procedures, and other administrative tasks at City Hall.

QUALIFICATIONS✨

• Active-duty service member (or eligible Guard/Reserve member) within the final 180 days of service.
• Written approval from the unit commander to participate in SkillBridge.
• Able to report to Sonora City Hall in person for the full internship.
• Experience in military administrative, personnel, legal, or records roles (e.g., Army 42A/27D, Navy YN/LN, Air Force 3F0/5J0, Marine Corps 0111/4421).
• Strong writing, proofreading, and note-taking skills.
• Proficiency with Microsoft Word, Excel, and Outlook.
• High attention to detail and the ability to handle confidential information.
• Professional, courteous approach to the public.
• Interest in a career in local government or public administration.
• Must pass a City background check.

ADDITIONAL ELIGIBILITY

Eligibility and qualificationsSkillBridge requirements• Active-duty service member (or eligible Guard/Reserve member) within the final 180 days of service.• Written approval from the unit commander to participate in SkillBridge.• Able to report to Sonora City Hall in person for the full internship.Preferred skills• Military administrative, personnel, legal or records experience (for example, Army 42A/27D, Navy YN/LN, Air Force 3F0/5J0, Marine Corps 0111/4421).• Strong writing, proofreading and note-taking skills.• Proficiency with Microsoft Word, Excel and Outlook.• High attention to detail and the ability to handle confidential information.• Professional, courteous approach to the public.• Interest in a career in local government or public administration.The selected candidate must pass a City background check.

TARGET MOCS

42A, 27D, 3F0, 5J0, 0111, 4421, YN, LN

BENEFITS✨

• Practical experience in Texas municipal government and public meeting compliance.
• Exposure to the work of a Texas city secretary, including preparation toward the Texas Municipal Clerks Certification Program (TMCCP) if pursued later.
• Mentorship from the City Secretary and City Hall leadership.
• A professional reference and a documented record of municipal work.
• Consideration for City of Sonora employment openings that arise during or after the internship.

OTHER

What you will gain• Practical experience in Texas municipal government and public meeting compliance.• Exposure to the work of a Texas city secretary, including preparation toward the Texas Municipal Clerks Certification Program (TMCCP) if pursued later.• Mentorship from the City Secretary and City Hall leadership.• A professional reference and a documented record of municipal work.• Consideration for City of Sonora employment openings that arise during or after the internship (not guaranteed).