Grants and Contracts (G&C) Coordinator

As the University of Tennessee Space Institute (UTSI) grows and becomes more involved in research with local industries and federal agencies, the Grants and Contracts Office is vital to ensuring proposals, awards, subawards, and other contracts are submitted and dispersed appropriately. The university wants to lead in workforce development for the Huntsville/southern middle Tennessee region and plans on achieving this by increasing its research presence in the area with local industries and federal agencies.The grants and contracts coordinator role is an entry level position critical for the university. This position will work in conjunction with the UTSI faculty and staff to ensure that proposals and awards are submitted correctly. This position will also work with the UTSI industrial security office to ensure compliance with export control, Traffic and Arms Regulations (ITAR), classified uncontrolled information (CUI), and other regulations.

ABOUT THE JOB

The grants and contracts (G&C) coordinator will support the UTSI Office of Grants and Contracts by assisting with tasks related to proposal preparation, submittal and distribution of awards. Duties may include entering data into the University internal tracking system, Cayuse, to ensure efficient and up-to-date information for reporting purposes. This position will provide support, as necessary, to proposal submissions that utilize a variety of industrial or government portals (federal, state, industry). The coordinator will use the federal acquisition regulations (FAR) and the defense federal acquisition regulations (DFAR) to determine the applicability of FAR/DFAR grant/contract requirements. The coordinator will also evaluate non-research contracts for requirements utilizing the standard contract manual as developed by the UT System office.

RESPONSIBILITIES

• Support the UTSI Office of Grants and Contracts by assisting with tasks related to proposal preparation, submittal and distribution of awards.
• Enter data into the University internal tracking system, Cayuse, to ensure efficient and up-to-date information for reporting purposes.
• Provide support to proposal submissions that utilize a variety of industrial or government portals (federal, state, industry).
• Use the federal acquisition regulations (FAR) and the defense federal acquisition regulations (DFAR) to determine the applicability of FAR/DFAR grant/contract requirements.
• Evaluate non-research contracts for requirements utilizing the standard contract manual as developed by the UT System office.

QUALIFICATIONS

• Familiarity with federal regulations (FAR, DFAR) is preferred.

ADDITIONAL ELIGIBILITY

Familiarity with federal regulations (FAR, DFAR) is preferred, but not required.

OTHER

This position is an entry-level grants and contracts role that is accountable for reviewing and assisting the department with pre- and post-award functions. The university plans on expanding its research capabilities and collaboration with local industries/federal agencies over the next few years. We expect there to be a growth in the aerospace and defense research and industry sector in this area and want the university to be a leading contributor in the workforce development and research. The G&C coordinator would be expected to help process proposals, awards, subawards, contracts, and other legal documents for current and new research projects.https://www.utsi.edu/people/skill-bridge/