IPSecure South Office

The Administrative Support Intern provides direct support to senior corporate staff within a cybersecurity organization by performing a wide range of administrative and operational tasks. This role is designed to mirror the core competencies and responsibilities associated with military administrative career fields, emphasizing organization, information management, communication, and executive support.The intern will assist in maintaining efficient business operations by handling time-intensive administrative functions, enabling senior leaders to focus on strategic priorities.

ABOUT THE JOB

Administrative Support OperationsProvide day-to-day administrative assistance to senior corporate staff and executives.Prepare, format, and maintain professional documentation using Microsoft Word.Develop, update, and manage data within Microsoft Excel spreadsheets to support business operations and reporting.Information & Records ManagementOrganize, maintain, and update digital records and files within SharePoint and other enterprise systems.Ensure proper document version control, accessibility, and compliance with internal organizational standards.Research & Data CollectionConduct research to gather data, identify resources, and compile information relevant to ongoing projects or executive requests.Summarize findings into clear, concise reports or briefing materials.Task & Workflow SupportAssist in reviewing and tracking internal task requests, ensuring timely follow-up and completion.Help prioritize administrative workflows to support leadership efficiency.Executive Support FunctionsPerform administrative tasks that reduce executive workload, including data entry, document preparation, coordination of materials, and process organization.Support coordination across departments as directed by senior staff.

RESPONSIBILITIES✨

• Provide day-to-day administrative assistance to senior corporate staff and executives.
• Prepare, format, and maintain professional documentation using Microsoft Word.
• Develop, update, and manage data within Microsoft Excel spreadsheets to support business operations and reporting.
• Organize, maintain, and update digital records and files within SharePoint and other enterprise systems.
• Conduct research to gather data, identify resources, and compile information relevant to ongoing projects or executive requests.
• Assist in reviewing and tracking internal task requests, ensuring timely follow-up and completion.
• Perform administrative tasks that reduce executive workload, including data entry, document preparation, coordination of materials, and process organization.

QUALIFICATIONS✨

• Ensures accuracy in documentation, data entry, and records management.
• Effectively manages multiple tasks, files, and priorities.
• Produces clear written materials and communicates professionally with team members.
• Handles sensitive and proprietary information with discretion and integrity.
• Demonstrates working knowledge of Microsoft Office Suite (Word, Excel) and collaboration platforms such as SharePoint.
• Completes tasks efficiently to support high-level leadership operations.

ADDITIONAL ELIGIBILITY

Core Competencies (Aligned with Military Administrative Standards)Attention to Detail: Ensures accuracy in documentation, data entry, and records management.Organizational Skills: Effectively manages multiple tasks, files, and priorities.Communication: Produces clear written materials and communicates professionally with team members.Information Management: Handles sensitive and proprietary information with discretion and integrity.Technical Proficiency: Demonstrates working knowledge of Microsoft Office Suite (Word, Excel) and collaboration platforms such as SharePoint.Time Management: Completes tasks efficiently to support high-level leadership operations.

ELIGIBLE SERVICE BRANCHES

US Air Force, US Army, US Coast Guard, US Marine Corps, US Navy, US Space Force

OTHER

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