External Affairs Administrative Specialist

Multiple vacancies for this announcement. Role is onsite in Arlington, VA. Members of the Cybersecurity and Infrastructure Security Agency’s Office of External Affairs Officer( EA) team to communicate the agency’s role in ensuring the security, resiliency and reliability of the nation’s cyber and physical infrastructure. The Operations team oversees the business operations function for the EA which includes budget management, recruitment and position management, acquisition, program management and executive support. As an Executive support, you will work closely with EA leadership on calendar management and logistics support. Not limited to EA leadership, you will also interact with EA staff and CISA’s Front Office on administrative support.

ABOUT THE JOB

Provide comprehensive administrative services to support effective business operations. • Perform administrative tasks as assigned to support effective business operations for the office including providing the full range of administrative services to External Affairs leadership and staff.• Provide administrative support for EA senior managers.• Support the EA Chief and Deputy Chief with calendar management and logistical support including coordinating and booking conference rooms.• Schedule and coordinate meetings including developing agendas, preparing minutes and/or printing meeting materials.• Support the maintenance of office records management plan. • Provide travel support for EA staff including preparing travel authorizations and expense vouchers using the official travel system; making travel arrangements; answering/researching general travel related questions; and maintaining travel associated files for the office.• Escort guests from the lobby as necessary.

RESPONSIBILITIES

• Provide comprehensive administrative services to support effective business operations.
• Perform administrative tasks as assigned to support effective business operations for the office including providing the full range of administrative services to External Affairs leadership and staff.
• Provide administrative support for EA senior managers.
• Support the EA Chief and Deputy Chief with calendar management and logistical support including coordinating and booking conference rooms.
• Schedule and coordinate meetings including developing agendas, preparing minutes and/or printing meeting materials.
• Support the maintenance of office records management plan.
• Provide travel support for EA staff including preparing travel authorizations and expense vouchers using the official travel system; making travel arrangements; answering/researching general travel related questions; and maintaining travel associated files for the office.
• Escort guests from the lobby as necessary.

QUALIFICATIONS

• Must have Secret Clearance.
• Strong organizational, communications, and multitasking skills.
• Strong interpersonal skills.

ADDITIONAL ELIGIBILITY

Must have Secret Clearance. Strong organizational, communications, and multitasking skills; Strong interpersonal skills.

OTHER

Multiple vacancies for this announcement. TO APPLY: Tailor a resume outlining the Jobs Description and Other Eligibility Factors. Title the email "EA Admin Skillbridge." Address the email to military@cisa.dhs.gov. Include your separation date and availability dates (start/finish) in the body of the email.