Hi Tech Solutions, LLC

The Administrative Assistant, Staffing position will provide administrative support for the Staffing department, field technicians, and other leadership staff to ensure seamless staffing resource allocation across the nuclear industry.

ABOUT THE JOB

Duties/Responsibilities:· Provide administrative support and assistance to field technicians, leadership staff, and/or other team members· Perform clerical and administrative tasks in an organized and error free manner· Act as a point of contact for field technicians and communicate effectively regarding projects and confirm individuals are “ready to travel”· Collect Time & Labor (T&L) choice for customers such as Framatome for training/outage support· Provide reviews and peer checks on Framatome staffing sheets against Enterprise Resource Scheduling (ERS) software· Schedule and track employee physicals· Distribute Site Information Packets (SIPs) and Travel Policy information· Understand how to utilize various software programs such as Paylocity, Phoenix, etc.· Ability to utilize Google Maps to determine mileage information· Resolve issues/problems that arise with field technicians using a customer first approach· Perform other related duties as assigned

RESPONSIBILITIES

• Provide administrative support and assistance to field technicians, leadership staff, and/or other team members
• Perform clerical and administrative tasks in an organized and error free manner
• Act as a point of contact for field technicians and communicate effectively regarding projects and confirm individuals are \
• Collect Time & Labor (T&L) choice for customers such as Framatome for training/outage support
• Provide reviews and peer checks on Framatome staffing sheets against Enterprise Resource Scheduling (ERS) software
• Schedule and track employee physicals
• Distribute Site Information Packets (SIPs) and Travel Policy information
• Resolve issues/problems that arise with field technicians using a customer first approach
• Perform other related duties as assigned

QUALIFICATIONS

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to identify and resolve issues and challenges as they arise
• Display a kind, welcoming/can-do attitude, and approaches work tasks enthusiastically
• Must be flexible and able to adapt quickly to change
• Must possess the ability to coach others and receive coaching when appropriate
• Ability to function well in a high-paced and at times stressful environment
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
• High school diploma or equivalent required
• 1-year of related and relevant administrative experience
• Nuclear administrative experience (Preferred)

ADDITIONAL ELIGIBILITY

Excellent verbal and written communication skills· Excellent organizational skills and attention to detail· Excellent time management skills with a proven ability to meet deadlines· Ability to identify and resolve issues and challenges as they arise· Display a kind, welcoming/can-do attitude, and approaches work tasks enthusiastically· Must be flexible and able to adapt quickly to change· Must possess the ability to coach others and receive coaching when appropriate· Ability to function well in a high-paced and at times stressful environment· Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated softwareEducation and Experience:· High school diploma or equivalent required· 1-year of related and relevant administrative experiencePreferred Experience:· Nuclear administrative experiencePhysical Requirements:· Position is remote and requires reliable high speed internet access and ability to have an in-home work environment free of distractions· Prolonged periods sitting at a desk and working on a computer

ELIGIBLE SERVICE BRANCHES

All Services

PROGRAM COST

0

OTHER

This Job is open to candidates looking for a remote work opportunity. We are very interested in individuals that will be living and staying in UT.